Week 5 Day 4 Action Items

Day 4

• [ ] Explore a sample categorization system for paper documents.
• [ ] Begin categorizing your current paper financial documents.

Ideally, your digital and physical filing system would have the same or similar naming and structure. A sample routine is provided below to maintain your filing system of physical documents.

Daily Process:

1. Receipt and Sorting:
   • Incoming Mail: Open and sort mail immediately upon receipt.
   • Digital Scanning: Scan important documents to create digital backups.
2. Immediate Action:
   • Urgent Items: Address urgent or time-sensitive documents promptly.
   • Actionable Tasks: Identify and note tasks requiring immediate action.
3. Filing System:
   • Categorization: Place documents in respective folders according to the categorization system.
   • Labeling: Clearly label each document with relevant information (date, description).

Weekly Process:

1. Review and Organize:
   • Document Review: Set aside time weekly to review documents received during the week.
   • Organization Check: Ensure proper categorization and filing of all documents.
2. Actionable Items:
   • Task Follow-up: Attend to any pending tasks identified earlier.
   • Schedule Tasks: Schedule upcoming tasks based on document contents.
3. Document Cleanup:
   • Dispose of Unnecessary Documents: Discard any duplicate or irrelevant papers.
   • Shredding: If required, shred sensitive documents securely.

Monthly Process:

1. Archiving:
   • Older Documents: Consider archiving older documents that are not frequently accessed.
   • Backup: Create a backup of all digital files and store them securely.