Week 5 Day 6 Action Items

Day 6

• [ ] Explore strategies for securing both digital and physical financial documents.
• [ ] Implement basic security measures for your financial records.

Implementing security measures will help safeguard both physical and digital documents, protecting sensitive information and ensuring compliance with privacy and security standards. Regular reviews and updates to your security protocols are essential for maintaining a robust document security system. Below is a checklist to begin implementing security measures.

Physical Document Security:

1. Designate a Secure Location:
   • [ ] Identify a locked and secure area for storing physical documents.
   • [ ] Limit access to this area to authorized personnel only.
2. Implement Access Controls:
   • [ ] Issue keys, access cards, or passcodes only to individuals who need access.
   • [ ] Regularly update access permissions and revoke them for individuals who no longer require access.
3. Surveillance:
   • [ ] Install security cameras in the document storage area.
   • [ ] Ensure cameras cover all entry points and are functioning properly.
4. Shredding Policy:
   • [ ] Establish a policy for regular shredding of sensitive or outdated physical documents.
   • [ ] Use a cross-cut shredder for maximum document destruction.
5. Visitor Protocol:
   • [ ] Implement a sign-in/sign-out process for visitors entering the document storage area.
   • [ ] Escort visitors to ensure they only access approved areas.

Digital Document Security:

1. Authentication Measures:
   • [ ] Enforce strong password policies for accessing digital document storage systems.
   • [ ] Implement multi-factor authentication for an additional layer of security.
2. Access Permissions:
   • [ ] Assign access permissions based on job roles and responsibilities.
   • [ ] Regularly review and update access permissions as staff roles change.
3. Data Encryption:
   • [ ] Enable encryption for sensitive documents stored digitally.
   • [ ] Ensure that data in transit is also encrypted, especially during file transfers.
4. Regular Backups:
   • [ ] Establish a routine for regular backups of digital documents.
   • [ ] Store backups in secure locations to protect against data loss.